Category Archives: Research

Backbone of a premier software – Regular Product Updates

The hospitality industry is an ever-evolving sector which summons a constant development in products. Over the years, just as the technology has undergone an extensive makeover, the software development and maintenance approach too has evolved to a large extent. However, how many times have you wondered what underlies these steady PMS and other hospitality products?

Why bother with product updates?

Software maintenance and regular product updates hold an equivalent importance as software development in keeping a product relevant and up-to-date. To solve the existing faults in the software, or to modify hardware, or to improve software functionality, or more so to keep up with the changes in the industry, software maintenance and hence regular software update is a must. Following similar proceedings to achieve higher user satisfaction, eZee rolls out regular service packs for eZee NextGen users, beneath which lies a rigorous course of action which continues throughout days of hard work and thought process.

What does a NextGen service pack have anyway?

NextGen – a combination of eZee FrontDesk Property Management System and eZee BurrP! Restaurant POS Software is employed worldwide by more than 100 partners and users spread across 140+ countries. It comes with an assured promise that the product will continue to develop and be in line with the growing demands of hospitality industry. The developers tend to the requirements of the users as well as the partners and focus primarily on those requests which pinpoint disruptions in daily operations. Over and above this, the teams involved in product update process are constantly trying that each and every bug fix or enhancement carried out does not interfere with the daily operations, but instead makes it effortless for the user.

Service-pack

A NextGen service pack release has a plenitude of inclusions ranging from a change in UI to a development in a feature and an addition of new module. Additionally, security amendments, bug fixes, resolution of a defect, solving a data corruption problem or remodeling a software to hardware interface and even quick fix tools – all of it sums up to be a part of NextGen’s product updates.

How frequent are the NextGen product updates?

The service pack release is a thoroughly planned process which leads to a cycle of monthly update for eZee NextGen users. A product update has to be consistent, and together with it, it must maintain the functioning as its preceding version. Not only it should have bug fixes and solutions to the defects of previous version, but also it should improve user experience. Keeping this in mind, we offer once-in-a-month service pack update to provide better consistency, less complaints, and refined user experience. Besides this, NextGen having worldwide users, daily service pack release may lead to a disarrayed situation where some users may receive the latest update, whereas some may not, a few may have to use an enhancement developed especially for another particular user, and several other erratic conditions in distribution. To avoid these happenings, we offer a generalized service pack whilst acknowledging the needs and requests of any kind of user. Each defect, each bug fix, and even an enhancement or additional module request by any user is considered at a similar level without unbiased mindset, thus concentrating on the whole audience.

How is it done?

A 360 degree analysis is carried out for each change to be executed and merged in a new service pack of NextGen, thereby gauging the effect of the change on existing features and other operations. A bug or a defect in the system is always given the utmost importance, seeing that it may disturb the entire flow of operation, leading to a dissatisfied user. In case of a requested enhancement or customization, a feasibility check is carried out while calculating its pros and cons, for as much as each user is equally benefited with the update. After a bug fix or an enhancement, it is tested from each aspect, at the same time measuring its impact on the existing features.

Flow-chart

Maintenance of the product, which includes building and releasing each service pack requires a relentless effort. Adhering to the essential requisites, eZee continually strives to walk hand-in-hand with the changing trends of hospitality software, journeying towards becoming a prominent name in the industry.

Hotel Management Software Buyer View | 2015

Hundreds of hospitality professionals contact Software Advice each year to find software that meets the needs of their properties. Digging into these interactions provides us with a great deal of insight into industry trends and buyer behaviors.

In this report, we analyze a random sample of buyer interactions from the past year to uncover the factors that drive new hotel management system (HMS) purchases.

Key Findings

  1. Hoteliers want to replace systems or automate daily duties: 34 percent are replacing a current HMS, while 25 percent seek new software to replace pen-and-paper methods.
  2. Many buyers seek more advanced, integrated software: Those replacing a HMS primarily say it lacks functionality (13 percent) or doesn’t integrate with other systems (12 percent).
  3. Hoteliers seek to maximize their exposure to online travelers: More than three-quarters (77 percent) of respondents ask for online booking functions.

Introduction

In response to increased demand for lodging, bolstered by a growing class of millennial travelers, the U.S. is in the midst of a hospitality construction boom. This boom began a few years ago, as the recession tapered off: New hotel construction jumped by nearly 50 percent between 2012 and 2013, increasing about 16 percent more in 2014.

Overall travel spending has slowed in the first quarter of 2015, but it’s still rising by 2 percent annually, according to the U.S. Department of Commerce. And U.S. business travel is expected to reach $295.7 billion in 2015—in due to the growth of millennial travelers, who take an average of three more trips each year than older age groups, and are 62 percent more likely to extend business trips into vacations.

This data paints a lucrative picture for hospitality companies—but without adequate software in place, they’ll be ill-prepared to handle the growth. Using a HMS can help:

  • Streamline daily tasks, such as checking guests in;
  • Manage reservations effectively; and,
  • Facilitate online bookings.

In this report, we’ll explore these and other benefits by looking at the current methods, common pain points and most requested functionality among a sample of prospective HMS buyers.

34 Percent Use Software, One-Quarter Use Paper-Based Methods

When asked what methods they use to manage their hospitality business, the largest percentage of buyers (34 percent) say they already have a hotel management system. Another one-quarter use pen-and-paper methods and 16 percent say they have no system in place at all.

Prospective Buyers’ Current Methods
Prospective Buyers’ Current Methods

Travelers today expect a certain degree of personalization when staying in a hotel. Many companies use software to handle daily tasks so they can focus on adding a human touch to guests’ stay. A software can streamline the check-in and check-out process, generate financial reports, manage housekeeping staff and more—freeing the general manager to greet guests and address their needs.

A PMS can also store and organize guest data to help hotel staff provide personal touches. A general manager might notice, for example, that a guest orders a particular wine during their stay. When that guest books another stay in the future—even if it’s at a different location of the same hotel brand—the manager can review the guest’s information and leave a bottle of the wine in their room.

Scott Sussman is the hotel and marketing director at The Peacock Inn; a 16-room independent luxury hotel with a fine dining restaurant in Princeton, New Jersey (part of the Ascend Hotel Collection by Choice Hotels). He says he’s surprised that so many buyers are using manual methods because software offers so much in terms of the “sheer organization” of reservations, guest information and distribution of hotel rates.

“[Software offers] organization not just for today and tomorrow, but for months ahead,” he explains. “It gives you the ability to handle rates and see what’s coming up.”

In this way, a HMS can help hoteliers prepare for the growth that’s expected to continue in the market.

Many Buyers From Independent Hotels Seeking Online Booking Engines

Among those replacing an existing HMS, the top response, at 14 percent, is that it’s missing necessary features and functionality.

Others say their system isn’t user-friendly (13 percent), or note that they would like an integrated system (12 percent)—meaning they want a comprehensive HMS that can perform all necessary functions, instead of using different systems for different tasks.

Top Reasons for Replacing Existing Hotel Management SystemTop Reasons for Replacing Existing Hotel Management System

Of those who cite missing features, one-quarter says they would like a system with an online booking engine. Our demographic information may help explain why an online presence is so important: 34 percent of buyers in our sample are from independent hotels while those from motels make up the second-largest percentage (16 percent). A combined majority of buyers’ properties also have fewer than 50 rooms. (Charts can be found in the Demographics section below.)

As we’ve noted in past reports, millennials are the travelers hotels want to attract most. According to data from the Pew Research Center, they also make up the largest age group in the U.S. workforce—and many of them have now reached a comfortable position in their careers, with more time and money to travel for both business and pleasure.

Boutique and independent hotels offer the type of authentic experience millennials seek, as opposed to the corporate luxury hotel offerings that dominated the hospitality industry decades ago. In response to this demand, the boutique hotel market is booming: It’s expected to grow by about 6 percent per year through 2019, according to a report by IBISWorld.

So, we can see that independent hotels are aware that having an online presence is important to attract new guests, especially millennials. They must maintain consistent rates across all online travel websites, where millennials are likely to read hotel reviews before booking. An HMS with functionality to add an online booking engine to the hotel’s website can help achieve these goals.

On an average, a traveller reads between 6-12 reviews before making a booking, making the online booking engine a crucial part of the PMS. The brand promise and expectation should be carried onto other travel websites, and it’s important for them to have a booking engine to maintain rate parity. Rate parity—meaning a hotel’s rates are consistent across all distribution channels, such as Expedia and Orbitz—is especially important when competing with other hotels in the same area.

Majority of Buyers Seek Online Booking, Reservation and Housekeeping

Overall, more than three-quarters of buyers in our sample (both those with and without software) are looking for a HMS with online booking capabilities, while 75 percent request reservation management.

Housekeeping management (61 percent) and front desk management (58 percent) rank third and fourth in terms of desired functionality. Top-Requested Hotel Management Software Functionality

Top-Requested Hotel Management Software FunctionalityTop Reasons for Replacing Existing Hotel Management System

Reservation, housekeeping and front desk management are all core applications every hotel needs to access on a daily basis. Hospitality staff must ensure that reservations are entered into the system, that housekeeping staff is organized and on-time and that guests are checked in quickly. Aside from pure organization, these HMS applications offer several additional benefits.


Use Case: For example, below we see the reservation Stay View in eZee FrontDesk color codes for reservations can be customized—here, we see in-house guests in purple, future reservations in green and out of order room in peach. This offers a high-level look at reservations for a month ahead, allowing management to make decisions based on occupancy. Maybe a manager sees that multiple corporate groups will be arriving in a few weeks. This could prompt him to divert some housekeeping staff to clean and prepare an additional conference room. Alternatively, she might notice that many families with children are staying soon, and add more kid-friendly options to the breakfast menu.

A color-coded Stay View in eZee FrontDeskeZee FD Stay_View

Managers can use housekeeping management functionality to keep track of which rooms are clean and ready for check-in, which are currently being cleaned and which haven’t been attended to. Overall, this helps hotels more efficiently prioritize cleanings, so guests always arrive at a clean room on time. Also, with mobile devices in hand, housekeeping staff can update a room’s status immediately after cleaning, adding to the real-time data in the system. Below, we see a PMS screen showing the status and availability of rooms and which worker is assigned. This allows managers to make informed decisions so that guest satisfaction isn’t impacted by a dirty room.

Housekeeping view in eZee FrontDesk

eZee FD House Keeping View


Finally, online booking engines give potential guests the ability to book a room from a hotel’s website, which feeds the reservation data directly into the HMS. As an added bonus, online bookings made directly through a hotel’s website allows the hotel to avoid the 15 to 25 percent commission it must typically pay online travel agencies for each booking.

Sussman reiterates how important online booking is in today’s hospitality industry.

“No one wants to call anymore,” he says. “People want to do things online, without talking to anybody—so having that option available is huge.”

Conclusions

The data provided by the HMS buyers in the sample confirms overall trends in hospitality today: Independent hotels are popping up to attract the millennial crowd, and they want to aggressively market themselves online.

Buyers should make sure the software they purchase can help them stay on top of daily responsibilities, such as managing check-ins, room cleanings, and reservations while also offering crucial online booking engine functionality.

With daily tasks streamlined by software, hotel managers can spend more time on increased personalization, which requires careful attention to individual guest behavior and habits. Travelers today expect a seamless experience—one that hotel management software can help provide.

Demographics

As mentioned above, the demographic breakdown of the sample shows that 34 percent of buyers are from independent hotels, followed by 16 percent from motels and 14 percent from inns.

Prospective Buyers by Property Type

Prospective Buyer Size, by Number of Rooms in Property

Prospective Buyer Size, by Number of Rooms in Property

Prospective Buyers by Property Type

The statistics in the above article were originally researched and analyzed by Software Advice.