From the Group menu, select the Group Operation. The Group Operation form gets displayed.

Note: If you don’t have Group menu, check whether you have enabled Group feature in Rental and Display Options.

Enter the Group Information. If the Group Information exists in the Group Database , enter few characters in the Group Name along with the Country and click on to display similar groups whose name start with those characters. Select the necessary group from the list. Note that the Group Information gets copied to the form. Thus the time as well as manpower is saved.

Enter Date In. By default it displays current date. If you try to increment the days, you cannot check in the group, you can only reserve the group.

Enter the Rate Information. Select the Rate Type and enter Number of Days.

Note: Remember that the Number of days increment corresponds to the rate type selected.

Next task is to include the days. Click on the Pick Rooms. The Room Selection form gets displayed.

Select the Room Type and check mark those rooms you want to include from Available Rooms list.

Click on Add. Note that the rooms are included in the list.

Click on OK to close the Room Selection.

To store the Guest Information of Group, click here.

Exempt tax if necessary.

Select the Rate/Period Selection.
Group wise : If you opt for this rate type selection, a similar rate type will be applied to all the rooms in the group. Later if you change the rate type or rate , the changes will be applied to all the rooms in the group.

Note: Remember that if you select the rooms with different rate types or rates from the Member Rooms, then you cannot opt for this Group wise. This is available only when you select rooms with similar rates.

Room wise : If you opt for this rate type selection, you can apply different rate types or rates to all the rooms in group. Therefore any change in the rate type will be applied only for that room.

Select the appropriate Business Source from the list and log in the corresponding business source details (associate responsible business contact) by clicking on the link if necessary.

Note: The software by default considers the Walk-In as business source. You can apply any business source. The Business Source link appears for all the sources except for the Walk-In and the Reservation.

Click on the Amount Paid link The Payment Information form gets displayed.

Enter the Amount. Select the Pay Type and enter the Card Number, Authorization Number if necessary.

Click on Add. The Payment Distribution form gets displayed.
There are three options provided over here.
By Balance: If you select this option, the amount is distributed between the rooms by their balance as specified in the Payment Information form for each room.
By Proportionate: If you select this option, the amount is distributed equally between the rooms.
By Manual: If you select this option, you can manually write the amount to be paid for each room. But remember that the total of the rooms do not exceed the amount paid. Otherwise system will not let you store the amount and displays the message.
Amount Distribution does not match with actual paid, can’t quit.

Click on Ok once you are finished with appropriate selection. Note that the amount is added at the group level in the list for each room.

Click on Check In to check in the group.